Hire Richard M. , a brainy Business Speaker from Leasburg, USA | Expertbase

Use Workshops To Save Time And Energy On Your Project

Quick Summary

What is the one thing that most Projects lack? An abundance of time. Most Projects have a very tight schedule and anything that can be done to save time should be done, as long as it doesn't compromise on quality. One thing that can be done is to use the workshop approach when similar information is required from a number of people.
Project Management
51
2 min
296 Words
2.5 K
Here's an example of what I'm talking about and how it saved loads of time on one of my Projects. I took over a Project, for a large insurance company, that had a plan in place and the Team were just about to start on the Requirements Analysis Stage with the output from that Stage being a Requirements Document.

The plan showed 3 months for this effort. They were planning on conducting interviews with the client, preparing and presenting draft data flow diagrams to the client, incorporating client comments and presenting final data flow diagrams to the client for their agreement. At the end of all of the interviews, drafts, comments, and final agreement the Requirements Document would be produced. As usual, we were under time pressures for delivery of this Project for the client. So we had to cut time but not quality wherever we could and this 3 month activity was a prime candidate.

We set up a series of workshops, at the local hotel, where we were able to do the analysis in real-time. With the client present, we prepared the final data flow diagrams overnight and agreed them the next day. As the data flow diagrams were agreed, they were included in an already prepared Requirements Document structure. We were able to cut the scheduled time for the Analysis Stage from 3 months to 3 weeks knocking over 2 months off the schedule. Obviously we had to get the cooperation of the client, provide overnight support for preparation of the data flow diagrams and manage it closely to make it work. But, it worked and saved us loads of time.

So, Use the workshop approach anytime you need to get inputs from a number of people on the same subject.
This Article is authored / contributed by ▸ Richard M. who travels from Leasburg, USA. Richard is available for Professional Speaking Work both Virtually and In-Person. ▸ Enquire Now.

Your Comments

Your thoughts matter to others - more than you can imagine.

More Articles published by Richard

10 Free | Ad-Free | Full-Text Business Papers
More Articles written / submitted by Richard M.
Project Management

Celebrate, Celebrate, Celebrate

One thing that I truly believe in is celebrating success on my projects. I know, a lot of projects have parties at the end of the project but I don't think that is enough.
50   |   2.61 K   |   2 min
More Articles written / submitted by Richard M.
Project Management

Co-Locate The Project Team To Help Ensure Success

"I believe that managing a project without the team co-located , especially if part of the team is working at home, is about as difficult as herding cats."
50   |   2.73 K   |   3 min
More Articles written / submitted by Richard M.
Project Management

The Eight Habits Of Very Successful Project Managers

Success in PM is more about how you tell em' than what you tell em'.
50   |   3.65 K   |   3 min
More Articles written / submitted by Richard M.
Project Management

Stop Conducting Project Progress Meetings

When I'm running a Project, I want people to continually remember that we are on this project to achieve.
50   |   2.96 K   |   2 min
More Articles written / submitted by Richard M.
Project Management

"Minister Of Fun" On Your Next Project

"Life is too short not to be having fun."
50   |   3.04 K   |   2 min
More Articles written / submitted by Richard M.
Project Management

Directing The Project With A Project Board

As a Project Manager, I feel it is important to have someone or some group you can turn to when you need help to get something done either in the client’s, ...
50   |   3.46 K   |   3 min
More Articles written / submitted by Richard M.
Project Management

Independent Test Or Validation On It Projects

I believe that a Project Manager should establish an Independent Test Team or an individual on your Project Team with the responsibility of ensuring, through ...
50   |   2.49 K   |   3 min
More Articles written / submitted by Richard M.
Project Management

A Killer Idea For Delivering Successful Information Technology Projects

Why do IT Teams start building before they have it locked down as to what it is they must build? Let’s take a look at a number of reasons why I think they do.
50   |   2.79 K   |   4 min
More Articles written / submitted by Richard M.
Project Management

The Ideal Project Manager Specification

The Project Manager must be able to have the helicopter view and understand the big picture and how his/her project fits into the overall scheme of things.
50   |   9.23 K   |   4 min
More Articles written / submitted by Richard M.
Project Management

Identify And Track Unknowns

"Knowing what we don't know and tracking it is the only way to ensure that eventually we know what we don't know. Understand?"
50   |   2.62 K   |   2 min

More 'Project Management' Articles

12 more Articles that may interest you, too...
Richard M. : Directing The Project With A Project Board

Directing The Project With A Project Board

As a Project Manager, I feel it is important to have someone or some group you can turn to when you need help to get something done either in the client’s, the user’s or the developer’s organisation.
3.46 K   |   50
Albert E. : Project Success And Failure

Project Success And Failure

What is success, what is failure, and how can you improve your odds for success?
23.81 K   |   60
Richard M. : The Eight Habits Of Very Successful Project Managers

The Eight Habits Of Very Successful Project Managers

Success in PM is more about how you tell em' than what you tell em'.
3.65 K   |   50
Richard M. :

"Minister Of Fun" On Your Next Project

"Life is too short not to be having fun."
3.04 K   |   50
Frank D B. : Project Agility And Responsiveness - Maintaining The Informal Dimension

Project Agility And Responsiveness - Maintaining The Informal Dimension

Traditional, rigorous project management methods are getting more and more insufficient. Business structures have become more ambiguous and fluid as technology has connected people globally. Critical knowledge is often fragmented and mostly available in its tacit form. Social Network Analysis (SNA) is one of the most accurate, systematic means yet seen to identify agile key value creators and informal knowledge structures.
64.53 K   |   59
Richard M. : Identify And Track Unknowns

Identify And Track Unknowns

"Knowing what we don't know and tracking it is the only way to ensure that eventually we know what we don't know. Understand?"
2.62 K   |   50
Richard M. : Co-Locate The Project Team To Help Ensure Success

Co-Locate The Project Team To Help Ensure Success

"I believe that managing a project without the team co-located , especially if part of the team is working at home, is about as difficult as herding cats."
2.73 K   |   50
Richard M. : Stop Conducting Project Progress Meetings

Stop Conducting Project Progress Meetings

When I'm running a Project, I want people to continually remember that we are on this project to achieve.
2.96 K   |   50
Richard M. : Independent Test Or Validation On It Projects

Independent Test Or Validation On It Projects

I believe that a Project Manager should establish an Independent Test Team or an individual on your Project Team with the responsibility of ensuring, through the testing process, that what you are delivering meets the requirements of the client.
2.49 K   |   50
Richard M. : The Ideal Project Manager Specification

The Ideal Project Manager Specification

The Project Manager must be able to have the helicopter view and understand the big picture and how his/her project fits into the overall scheme of things.
9.23 K   |   50
Richard M. : Celebrate, Celebrate, Celebrate

Celebrate, Celebrate, Celebrate

One thing that I truly believe in is celebrating success on my projects. I know, a lot of projects have parties at the end of the project but I don't think that is enough.
2.61 K   |   50
Richard M. : A Killer Idea For Delivering Successful Information Technology Projects

A Killer Idea For Delivering Successful Information Technology Projects

Why do IT Teams start building before they have it locked down as to what it is they must build? Let’s take a look at a number of reasons why I think they do.
2.79 K   |   50
Back to top
51