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Knowledge Management And Creativity
If knowledge management is to have any real impact on the way we do business and not just a passing fad then it has got to be about making radical changes in the way that we perceive and utilise knowledge. It needs to be about creating new knowledge, applying knowledge and in the words of Peter Druker "making it productive". In other words knowledge management needs to fundamentally focus on creativity and innovation.
Creativity and innovation concern the process of creating and applying new knowledge. As such they are at the very heart of knowledge management. Knowledge management, however, is an emerging discipline and creativity and innovation need to be thought about in this new context. This paper creates a framework in which to discuss these concepts. It goes on to explore how our creativity is 'blocked' in a variety ways, including deep-seated beliefs about the world. It is often thought, for example, that creativity is a serious analytical task limited to certain disciplines such as R&D. This could not be further from the truth. Finally this paper takes a brief look at two tools to support knowledge management and creativity - one in the human domain ? dialogue and the other in the technology domain ? groupware.
Information and Knowledge
To have a meaningful conversation about knowledge and creativity it is essential to carefully define the words we use. People often use the same words with subtly different meanings. Many English words in every day use are utilised loosely and ambiguously. If we do not think about their usage we greatly hinder communication. Defining our words helps set a framework in which we can better discuss the concepts with which we are dealing. It also helps better differentiate the concepts and relate them to each other in a more meaningful way. So forgive me if I revisit some basic definitions.
Let's first differentiate between data, information, knowledge and wisdom as the distinctions are often blurred or confused. Although knowledge is often seen as a richer form of information this differentiation is not terribly helpful. A more useful definition of knowledge is that it is about know-how and know-why. A simple non-business metaphor is that of a cake. An analysis of its molecular constituents is data ? for most purposes not very useful ? you may not even be able to tell it were a cake. A list of ingredients is information ? more useful ? an experienced cook could probably make the cake ? the data has been given context. The recipe though would be knowledge ? written knowledge - explicit knowledge ? it tells you how-to make the cake. On the other hand an inexperienced cook even with the recipe might not make a very good cake. A person, however, with relevant knowledge, experience, and skill ? knowledge in their heads - that is not easily written down - tacit knowledge ? would almost certainly make an excellent cake from the recipe. Finally wisdom ? well that's about knowing which cake to make! It is about wise judgement.
An important point to note here ? to make knowledge productive ? you need information. Knowing how to make a cake is not sufficient ? you need information ? the list of ingredients. And to make a wise decision you too need information ? the likes and tastes of the consumers of the cake. So knowledge on its own is never good enough ? you need information and knowledge ? and of course 'doing the wrong thing well' is also not productive ? you need wisdom also.
Know-why is also important. Let us suppose you are missing a key ingredient of the cake ? knowing why a particular ingredient was part of the recipe might help a knowledgeable cook substitute an alternative. In fact know-why is often more important than know-how as it allows you to be creative - to fall back on principles ? to re-invent your know-how.
Competence and Mindset
But there is a factor missing - explicit knowledge, tacit knowledge and information are not enough to make knowledge productive. A person putting knowledge into action needs to be competent and that means three essential elements - they must have the knowledge and skill but most of all they must have the right motivation and attitude. You can have the most knowledgeable, skilled people in the world and provide them with perfect knowledge but they may still fail to do anything useful with it. In other words their mindset is important. Michael Schrage has even gone so far in a recent interview to say that he thinks "knowledge management is a bullshit issue" as "most people in most organisations do not have the ability to act on the knowledge they possess".
So lets look at the meaning of knowledge management as there are many definitions. A common definition is 'The collection of processes that govern the creation, dissemination, and leveraging of knowledge to fulfil organisational objectives.' I feel this definition is inadequate, however, as it limits knowledge management to a set of processes. In reality knowledge management applies right across the organisation - it is a holistic concept.
I prefer what I feel is a more useful definition: 'Knowledge Management is an emerging set of principles that govern organisational and business process design, as well as specific processes, applications, and technologies that help knowledge workers dramatically leverage their creativity and ability to deliver business value'. Although verbose ? I feel this puts focus and responsibility on the individual ? the knowledge worker - and on the holistic nature of knowledge management.
Finally, many people think the term 'knowledge management' is an oxymoron ? as you cannot 'manage' knowledge. Well you clearly can manage some aspects of knowledge. You can manage explicit knowledge captured on paper and in electronic databases in the same way you can manage information. But where the term 'management' is inappropriate is in its relation to tacit knowledge. This is the important stuff. Here knowledge management ? in its creative sense - is more about nurturing than managing. It is more organic than mechanistic.
Creativity and Innovation
So in this context, what are creativity and innovation? There are several definitions. Often they are not distinguished. They are simply seen as part of the process by which knowledge is developed and transformed into business value. This is a perfectly acceptable definition but again like the failure to differentiate between information and knowledge ? it is not very useful for practical purposes.
A more useful approach is to view creativity as the process of generating ideas whilst seeing innovation as the sifting, refining and more critically ? the implementation of those ideas. Creativity is about divergent thinking. Innovation is about convergent thinking. Creativity is about the generation of ideas and innovation is about putting them into action.
Creativity ? coming up with new ideas - is not enough. We need innovation ? the taking of new or existing ideas and putting them into action. This requires the application of existing knowledge and the development of appropriate new knowledge. Coming up with new ideas is the food of innovation. Innovation is a far tougher proposition than creativity.
The Nature of Ideas
What is an idea? An idea is simply 'something' that is unrealised, unproven or untested. It can take many subtle forms. It could be an unrealised goal: "let's go to Mars". It could be an unrealised product: "let's build a Mars ship". It could be an unrealised service: "let's lay on charter flights to Mars". It could be an unproven insight into the nature of things: "maybe there is a stream of particles flowing out from the sun". Or it could be a new unproven concept of how something might work based on new knowledge of a natural, social or business phenomenon: "the solar wind could power the ship".
The realisation of an idea may be vision driven: "This is our goal. Let's identify and develop new knowledge to achieve it". For example, "Let's put a man on the moon by the end of the decade." Or it may be knowledge driven: "We have new knowledge. How can we apply it to the development of new products or services?" For example, "We understand the workings of the atom. Based on this knowledge could we build a nuclear powered electricity generation plant". Both forms are valid and both are visionary in their own way.
BLOCKS TO CREATIVITY AND INNOVATION
We are all naturally creative and the need to create is a fundamental driving force in human beings. If this is true why do we not see a more creative world in every sphere of life? Much of it has got to do with our ways of thinking. Sir William Bragg is quoted as once saying - "The important thing in science is not so much to obtain new facts as to discover new ways of thinking about them." I think the same applies to business and our everyday work life ? much of the time we don't need more information or brilliant new ideas - what we need is to think about the information and knowledge that we already have in abundance in new ways. But one of the major reasons that we fail to do this is that there are blocks to our creativity and until these blocks are removed creativity cannot flourish. So let's look at some of these blocks.
Creativity Is a Serious Business
Creativity is often thought to be a serious analytical task. This is not true. The starting point of creativity is the generation of new ideas. It is thus important to look at the process by which new ideas are created. New thoughts and ideas come from a kind of thought-play of the mind. Daydreaming of what could or might be. It is a game - a fun game. Playing with words, concepts and metaphors. Playing what-if games. What if this was true? What if things were different? What if this limitation did not hold?
John Kao in his book 'Jamming - the Art and Discipline of Business Creativity' introduces the concept of creative 'jamming' based on a musical metaphor. He defines jamming - "to take a theme, a question, a notion, a whim, an idea, pass it around, break it up, put it together, turn it over, run it backward, fly with it as far as possible, out of sight, never retreating ... but yes, here it comes, homing in, changed, new, the essence, like nothing ever before".
This is clearly all about play, about having fun. It is about not recognising boundaries or limitations - exploring for its own sake. In play nothing is taken for granted. Nothing is absolute or unalterable. This is the essence of play. Also playing on your own is usually not much fun ? playing at is best is a team activity ? its about interaction ? its about working together - its about collaboration.
Creativity Is Not Needed
Generating new ideas ? being creative - is often thought to be about holding brainstorming sessions or the like and although such sessions play their part we miss a huge opportunity if we only view creativity in this fashion. We actually get to play all of the time or at least we do if we see it that way. Every interaction in our lives should be about play - should be about learning, should be about creativity. In my view, the playground is our lives. In business we get to play when we interact with people. Company meetings ? so often a bureaucratic waste of time ? if only we took the opportunity - are one of the best opportunities for play and learning. Working, communicating, co-ordinating and collaborating together on projects with common objectives are the 'swings and roundabouts' of the playground.
In short when we interact with people we have an opportunity to learn, to influence, to make things happen. We need to be creative every minute of our lives ? every decision, every interaction - every act needs to be a creative and innovative one ? not one out of habit.
Creativity Is Specialised
One of the greatest blocks to creativity at the both the individual and organisational level is the thought that creativity is only needed in specialist disciplines such as R&D. Creativity is needed at every level and every dimension within an organisation. Creativity is the responsibility of each functional discipline, of each team, of each manager, of each and every individual. Creativity is not limited to the grand scheme of things - to new products, new services and new or improved processes. As an individual if I can better organise my day or write a report in a more effective way - then this is every bit a creative act.
By far the most effective block to creativity at any level is the paradigm. 'Paradigm' is a much misused, abused, misunderstood and even hated word. But it is an extremely important concept that we should take the time to fully understand. A paradigm is a way of thinking, perceiving, communicating and viewing the world. It is often called a worldview or a mindset. The important point to understand about a paradigm is that it works at the subconscious level. We are not aware of our own paradigms. Its a bit like thinking the whole world is coloured red ? unaware that we are wearing rose tinted contact lenses.
Paradigms include theories, principles, values, beliefs, and doctrines. They can be thought of as a rigid tacit infrastructure of ideas that shape not only our thinking but also our perception of the world. When someone says "we need a new paradigm for this." It is a misuse of the word. All they are saying is "we need a new approach or we need a new way of looking at things". By the very definition of the word - our personal and organisational paradigms are not known to us.
Paradigms are both good and bad. In one sense they are the mind's immune system against new, possibly dangerous ideas. On the other hand if they prevent the take up of any new idea they are potentially more dangerous. The problem is - we do something - we make a decision - we react in a particular way - quite naturally for a subconscious reason. A reason with which our conscious mind would not agree. However, our conscious mind rationalises our action. And we move on totally unaware - at best dimly aware - that we have done something for the wrong reason. Some of us may recognise that we do this in our personal lives - in our emotional lives - in our relationships with our loved ones. But we do it too in our business lives. So paradigms block our creativity - they limit our thoughts and our actions in a way in which we are not aware.
Inappropriate Mental Models
Having looked at paradigms we need to look at the concept of mental models. Mental models and paradigms are closely related. Paradigms are our subconscious models. Mental models are conscious. The best examples of models are scientific ones. Scientific models are extremely explicit. Often encoded in maths. But we must remember that scientific models are just that - models. They are not reality. A model is an approximation to reality. Models only work when certain parameters are fixed or certain influences are ignored. Newton's model of the universe was the best model we had for a long time. Einstein's model has since provided an alternative ? one that better explains reality. Neither model is proved or disproved. Although Einstein's model is superior ? the Newtonian model is still appropriate to use in many cases ? you need not worry about the relativistic shrinking of space and time when travelling in your car down the motorway for example.
But I'm not just talking about scientific models. I am just using them as examples. We have and use many other models of the world in our everyday lives. Examples of business models are: 'How a particular market operates.' Or 'What makes a good development process.' The message is that we too often make the mistake in our thinking that our business models are real - they are not. Models are simply useful tools for understanding the world, making predictions and getting things done. One model is useful in one situation but an alternative model is more appropriate in a different situation.
We also limit ourselves when applying our mental models. We may have only one or two that we use in a given situation. But in the real world of people and business things are more complex than even the scientific world - every business is different, every person is different - one model will not do for all. We need a larger set of models or better still ? in a fast changing world ? we need to think things through from first principles each time and appropriately adapt to each new situation.
Limitations of Traditional Teaching
Traditional attitudes to teaching and the everyday communication of ideas and concepts are another limiting mindset.
"We teachers - perhaps all human beings - are in the grip of an astonishing delusion. We think that we can take a picture, a structure, a working model of something, constructed in our minds out of long experience and familiarity, and by turning that model into a string of words, transplant it whole into the mind of someone else. Perhaps once in a thousand times, when the explanation is extraordinary good, and the listener extraordinary experienced and skilful at turning word strings into non-verbal reality, and when the explainer and listener share in common many of the experiences being talked about, the process may work, and some real meaning may be communicated. Most of the time, explaining does not increase understanding, and may even lessen it"
This quote from John Holt's book - 'How Children Learn' sums things up - we think we can transpose our knowledge from one person to another by traditional methods of teaching and explanation. It's not that these methods do not have a role but they are no way as near as effective as we might imagine. Adults like children learn most effectively through play and through experience.
So we have imperfect mental models of the world that we communicate to each other through the imperfect medium of speech, or the written word. And so the result is people with different models of reality thinking that they are talking with each other about the same things! We delude and confuse ourselves.
Inappropriate Belief in Absolutes
Having spoken about paradigms, a related issue is 'What is the relationship of our knowledge to reality?' Lets look at the thinking process. Our thought process generates provisional new knowledge. Putting it into action tests this knowledge. In return we obtain new or improved knowledge. Thus knowledge undergoes a continuous adaptation. It is constantly growing and transforming itself. Knowledge does not accumulate indefinitely in a steady way. It is a continual process of change. Like an organism knowledge evolves and is not absolute or fixed in anyway. What shapes it is its appropriateness. If new knowledge gives an individual or organisation a business advantage then that knowledge will survive else it will perish in an analogous fashion to organisms in the environment
Richard Dawkins coined a word for small pieces of knowledge - the meme. It is a direct analogy to the gene. The gene stores knowledge about an organism in its DNA. This is replicated from generation to generation and refined and pruned by the process of natural selection. In the human mind - the meme stores knowledge about the 'world' and is refined and pruned by the process of putting it into action.
A theory, model or way of doing things - in other words our knowledge - can only ever be disproved - it can never be proved in an absolute sense. It can be clearly shown not to work or not to work well but it is impossible to show that this is the one and only way in which things work. An innovative marketing strategy can be shown not to have worked but even when it has worked exceptionally well - it is impossible to prove that it was the best - the most appropriate solution at the time - there may indeed have been a better one. Also in a rapidly changing world what works well at one time, in one context or in one environment may not work well in another. All the time there is room for thought-play, action, learning and improvement in everything that a business does or creates.
Worry and Rewards and Punishment
If you insist that new ideas must have some business relevance or business value before the innovation stage then this very thought hinders creativity. New ideas come out of freewheeling play. As soon as this play is constrained by goals, by what is or what is not allowable, by rewards and punishments then the game loses its interest and creativity is stifled. This is one of the major blocks to creativity at both the individual and organisational level. The following two quotes are again from the book 'How Children Learn' by John Holt.
"If we continually try to force a child to do what he is afraid to do, he will become more timid, and will use his brains and energy, not to explore the unknown, but to find ways to avoid the pressures we put on him."
"Children do not need to be made to learn to be better, told what to do or shown how. If they are given access to enough of the world, they will see clearly enough what things are truly important to themselves and to others, and they will make for themselves a better path into that world then anyone else could make for them"
These quotes not only apply to small children - they apply to the larger kind too ? adults in a business context. Trying to force someone to learn - trying to make them more creative ? trying to get them to do things in supposed disciplined ways will frequently backfire and have the opposite effect. We are seeped in an educational and business tradition that lays great emphasis on rewards and punishment. Management by objectives, appraisals, remuneration policy, exams are all geared towards the improvement of performance. Research shows that at least in the area of creativity ? that these policies are counter-productive. This is a thorny issue for us to get our heads around.
In my own experience - my sixteen-year-old daughter discussed with me recently the problem she faced with her English essays. She is a creative writer but was being told by her teachers that she needed to spend more time and effort planning and structuring her essays if she were to obtain good marks. She agreed that when she planned she often did get better marks but felt that her essays then lacked spontaneity or a creative element and she was actually losing interest in her writing. I replied that her interest, continued motivation and enjoyment were more important than the marks and that she should write essays her way! I knew she would still get good enough marks, possibly outstanding ones but yes the risk was higher!
Fear and Lack of Truth
Fear is one of the more common blocks on creativity. The fear of 'getting it wrong' ? the fear of 'losing face' ? the fear of 'making a fool of oneself' ? the fear of 'failure'. In our Western culture such fear is crippling enough but in other cultures it is far worse. I have a friend working with VSO in the Maldives. There - students are so fearful of 'getting an answer' wrong that they will abandon an evening class if a teacher directs questions at them. Freshly qualified, highly educated teachers avoid teaching because they fear making a mistake in front of the class. Learning is all about rote as that seems one sure way of avoiding mistakes. These are extremes but how often do we see the shadows of such behaviour in our business lives. It is probably one reason why rewards and punishment do not work well ? they instil fear into so many people ? fear of failure and fear of punishment.
One answer to all of this is to 'speak the truth' ? not that there is a single truth ? a single right way of doing anything - but you should never be afraid to make your perception known. In his book 'The Circle of Innovation', Tom Peters makes the point that in his opinion 'telling the truth' is the single most important thing that a leader can do to bring about fundamental change. And of course we are all leaders.
The problem with new ideas is that by their very nature - the product of play ? they are often ill formed, sketchy and ambiguous. In their nascent state - like newborn babies - they are extremely vulnerable. They are easy to destroy - they even invite it. But if we killed every newborn baby because they couldn't do much - we would soon perish. So too with ideas, like infants, they need parents to protect and nurture them and to give them an opportunity to develop.
In the past, lack of information was a bottleneck in business. But today with electronic mail, electronic newsfeeds and Intranets we have 'information overload'. Information is no longer a bottleneck it can be a liability and it can get in the way. We tend to think that to do anything we need to track down and analyse all the information and explicit knowledge available. But the real bottleneck today is 'creative thought'.
Judgement is yet another major inhibitor of creativity. We are brought up in a world where judgement is the norm. We are not only quick to judge and criticise others but have that so-called little 'voice-of-judgement' in our heads. Michael Ray in his book 'Creativity in Business' calls this our VOJ and it incessantly judges everything we do. It holds us in a kind of 'creative straight jacket'. At times when being creative we need to learn to withhold our judgement.
REMOVING THE BLOCKS TO CREATIVITY
We have looked at some but certainly not all of the blocks to creativity and innovation. But how do we overcome them? Well there are many answers - some implicit in the descriptions above ? others not. I wish I had more time and space to explore them in detail but fundamentally I believe there are two dimensions to knowledge management and the nurturing of creativity and innovation. One dimension is clearly the human element and the other is technology. Many people will argue that technology is a useful tool but has really got nothing to do with any of this. Here I differ. Technology coupled with the human mind creates a synergy that allows us to transcend traditional ways of thinking and working. It is too easy to dismiss the hype over the technologies of the Internet and the Worldwide Web but like many others I am convinced that these are transformational technologies. I think when we look back from a perspective of history that the hype will be seen to have been underplayed! The human mind and technology are on a co-evolutionary path.
So I would like to very briefly look at two 'tools' one in the human domain and the other in the technological domain. And they are dialogue and groupware respectively.
In my view the real killer of creativity is the stranglehold that our limiting paradigms and mental models exert over us. We are prisoners of our own past ? our upbringing, our education and business experiences. These limit and constrain us in our ability to think and act creatively. But there is an emerging solution and that is the concept of 'dialogue'. Dialogue is a tool that allows us one-on-one and in groups to discuss issues in a way that helps reveal our limiting paradigms and in doing so helps lifts this major block to our creativity.
There is a deep fundamental problem in the way we relate to each other and in the way we 'discuss' or 'argue' issues - whether one to one, in small groups or in meetings. Lets take a look at what some 'thought leaders' say on this issue. In the words of Stephen Covey we listen 'with the intent to reply - not the intent to understand' - hence Stephen's fifth habit "Seek first to understand, then to be understood." David Bohm sees discussion as where "people hold relatively fixed positions and argue in favour of their views as they try to convince others to change". Edward de Bono talks about "argument becoming case making, point-scoring and ego-strutting".
The problem is that discussion is too often about 'argument' - about steam rolling something through about forcing agreement or compromise. It is about confrontation. It has nothing to do with creativity or the exploration of possibilities. In short our habitual ways of thinking are anti-creational. It is worse when anything of fundamental significance is at stake - attitudes harden to the extent that it is extremely difficult to make progress at all - people have hidden agendas - people perceive hidden agendas - discussion verges on open warfare. Extrovert types do battle while introverts recede into their shells. Such 'discussion' is not creative - it is destructive not only of the 'truth' but worst of all of 'relationships'. So is there an alternative? Yes. This is where dialogue plays its role. Dialogue is based on the work of David Bohm and I think about to be made immensely popular by the publishing of a new book entitled 'Dialogue' by Linda Ellinor and Glenna Gerard of the Dialogue Group.
In dialogue: You prefer a certain position but do not cling to it. You are ready to listen to others. Your mindset is not one of 'convincing others that your way is right' but of asking what can you learn from others. It is recognising that their input will help you refine your own ideas or fundamentally point out where you are wrong. It is not a fight. It is not win-loose. In dialogue all sides win by coming up with a more appropriate solution than a single person could ever have. It is win-win. It is what Stephen Covey calls 'synergy' ? and this leads to his sixth habit 'Synergize'. This is what Stephen says about it: "Many people have not really experienced even a moderate degree of synergy in their family life or in other interactions. They've been trained and scripted into defensive and protective communications or into believing that life and other people can't be trusted. This represents one of the great tragedies and wastes in life, because so much potential remains untapped - completely undeveloped and unused, Ineffective people live day after day with unused potential. They experience synergy only in small, peripheral ways in their lives." Moved to tears by this? I almost am.
So what is synergy? It is where the whole is greater than the sum of the parts. It's in the relationships that exist between the parts. Again in the words of Stephen Covey:
"The essence of synergy is to value differences - to respect them, to build on strengths, to compensate for weaknesses." Dialogue and synergy are founded on trust. The more you trust someone - the easier it is to engage in dialogue - the more likely that you will achieve synergy.
We also need to acknowledge facts as they are - whether we like them or not. We tend to avoid and walk around facts that we do not like ? for example if something we hold dear is just not working - we look the other way - we pretend all is ok - we delude ourselves. Don't kid yourselves ? we all do it! Dialogue is about suspending our own views - our own judgement temporarily and focusing on alternative view points - to let those views into our minds rather than close them out - so they can mingle and merge with our own viewpoint. Its a very different way of thinking to that which we have been educated and accustomed. In summary dialogue and discussion can be compared in this table:
The real power of dialogue though is in revealing our paradigms. As I have said we are not aware of our own paradigms by the very definition of the word. We all however, have different upbringings, experiences and backgrounds that make us eminently capable of seeing other people's paradigms and they ours. By engaging in dialogue we can reveal other people's paradigms to them and they in turn can reveal ours. This helps us all to see the world in new more appropriate ways and to destroy a lot of inappropriate assumptions and misinformation that we all hold dear. In short I believe dialogue is emerging as an immensely powerful creativity tool and will play a major role in knowledge management.
A final point. Dialogue and discussion both have their place. They need to be seen as tools to be used as appropriate. For example, if you are holding a meeting to explore issues then dialogue is the appropriate form of communication. If the meeting is to make tough urgent decisions than discussion is more appropriate but maybe with a good dose of dialogue to reduce its destructive tendencies! Another way of viewing things is that dialogue is more appropriate to the creative phase and discussion to the innovative phase of any task.
John Kao in his book 'Jamming' lists a number of reasons why creativity is important today. His very first item declares "This is the age of creativity because that's where information technology wants us to go next". This may seem a rather strange way of expressing things but I think it indicates that he too feels that human and technological evolution are intimately interdependent. He goes on to say "IT is the medium for representing, organising and deploying knowledge." And that "When we add IT to creativity and knowledge, we get a potent combination - capabilities to represent knowledge coupled with technologies to promote collaboration across divergent disciplines and perspectives."
He is clearly talking about 'groupware' technology. One of pioneers of groupware is Lotus Development. In a white paper, simply called 'Groupware', Lotus defines groupware as "tools to enable people to work together through communication, collaboration and co-ordination". Groupware is coming of age with the advent of I-Net technologies (Internet, Intranet and Web technologies) Its groupware ? the bringing together of people across time and space - that combined with new ways of thinking is transforming the way that we work.
I have worked with this technology since its birth in the late 80s and have a deep understanding of its power. I believe groupware development platforms such as Lotus Notes and the more recent Lotus Domino platform for Intranets and the Web are one of the best kept secrets in the world ? their power is enormous ? but still not fully realised or even recognised by many organisations. Lotus has recently adopted a strategy of evolving this technology into a knowledge management platform ? after all the concepts of groupware and knowledge management are not so far apart. I expect great things. To give you some idea of the power in relation to knowledge management and creativity let me briefly describe three applications.
To innovate - the challenge for many companies is to bring employees together across the boundaries of time and geography to brainstorm, share ideas, and co-create new products and services. By structuring collaboration to achieve specific objectives or to resolve issues - tools such as Lotus TeamRoom drive group interactions beyond the basic interactivity of discussion forums. TeamRoom is a next generation web/intranet-based discussion forum from Lotus Development that adds structure and direction to traditional discussion forums. Teams use TeamRoom to define a shared mission. TeamRoom is also a repository to store common information such as business plans, reports, procedural information and meeting minutes. It can be used for discussions, brainstorming, and problem solving. Used as a planning tool, it aids a team in focusing on critical issues prior to a meeting. It can also be used for task management, such as assigning action items, tracking issues, and managing joint work on reports or presentations.
Lotus LearningSpace also from Lotus Development is a web/intranet based collaborative learning tool. It is used for developing, deploying and delivering interactive courses over a network and for augmenting classroom training. LearningSpace course materials include a class schedule, links to readings, and assignments and quizzes. Learning is more rapid and complete when there is interaction between a student and the instructor and between students themselves. LearningSpace encourages interaction through its facilitation of discussions among each other and with the instructor. Students work in teams and can engage in both public and private discussions.
PDP from Knowledge Associates is a web/intranet-based tool for supporting learning, the attainment of key competencies and the sharing of knowledge. PDP allows the identification of people's key competencies and enables their ongoing learning and personal development. For each competence, individuals can record their current level of performance with their managers or coaches, the level they aspire to and their plans to get there. On an ongoing basis they can reflect on and enter their daily experiences, skill development and learnings that they feel contribute to an increased competence level. When a competence falls due for review a history of these learnings is thus available for discussion with their manager or coach. In an ideal implementation everyone's learnings are shared in order to maximise the benefits of the system.
Creativity and innovation are at the cutting edge of knowledge management. We have a long way to go to release our creative energy both at the personal and organisational level, as there are many blocks. One emerging powerful tool to help overcome these blocks is the concept of dialogue. Groupware technology is also evolving into knowledge management technology and playing a major and increasing role. Our challenge today is to build effective technology-based systems that support us in 'making knowledge productive' and take into account the ways in which we think and behave.
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